Book Notes: Primed to Perform

Primed to Perform: How to Build the Highest Performing Cultures Through the Science of Total Motivation by by Neel Doshi and Lindsay McGregor
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The “total motivation factor” provides a way to measure the culture and can be used to correlate with other bussiness metrics e.g. customer satisfaction. This provides a way to measure the return on the investment of focusing on culture.

Employee satisfaction on performance are different. Even people with positive satisfaction might have low performance.

Why you do something is fundamentally important to your performance. Your why/motives can be:

Direct Motives (positive)

Play – when you are engaged because you enjoy the work. The work is it’s own reward. This is work as play not play as work (e.g. ping-pong or table tennis).

Purpose – Where you value the outcome of the activity. The purpose needs to be authentic, if it is not credible it won’t improve motivation.

Potential – This is a second order outcome which aligns with your values or beliefs. The work will eventually lead to something you believe to be important e.g. personal growth.

Indirect Motives (negative)

Emotional Pressure – such as disappointment, guilt or shame compel you to do something. The work is not longer the reason you are working. The result is your performance tends to suffer.

Economic Pressure – when you do an activity solely to win a reward or avoid punishment. The motive is separate to the work and identify. If money is the only reason you are performing an activity it will diminish performance, where as if you are working for other reasons money won’t be a problem.

Inertia – you do what you do simply because you did it yesterday. This leads to the worst performance of all.

The tension

Tactical performance – how well a person executes a plan. Every job requires specific action to be done a specific way. How well you execute the plan. Comes from strategy.
Adaptive performance – how well a person or organisation can diverge from the plan. Companies in VUCA environments need to adapt as the situation evolves. How well you diverge from the plan. Comes from culture.

Companies tend to optimise for tactical performance. Since adaptive is the opposite this optimisation tends to result in organisations killing the creativity adaptive performance requires.

Managers don’t kill creativity on purpose. Yet in the pursuit of productivity, efficiency and control – all worthy bussiness imperatives – they undermine creativity.

Distraction effect – economic pressure cause people to focus on the money, not on the task
Cancellation effect – where a persons motivation is reduced solely to doing the tactical work and the person no longer acts as a citizenship supporting others in the organisation
Cobra effect – where you incentivise something only to get more of what you wanted to stop

Citizenship – teach and help one another, spread new ideas and share innovations

Blame bias – people have a tendency to blame and blame rolls down hill. People tend to blame individuals for system problems. Not only does blame cause us to use indirect motivators, but it make us justify the choice. The antidote is to assume positive intent by the other person.

ToMo calculation: from 1 strongly disagree to 7 strongly agree

  1. I continue to work at my current job because the work itself is fun to do
  2. I continue to work at my current job because I believe this work has an important purpose
  3. I continue to work at my current job because this type of work will help me to reach my personal goals
  4. I continue to work at my current job because if I didn’t I would disappoint myself or people I care about
  5. I continue to work at my current job because without this job, I would be worried I couldn’t meet my financial objectives
  6. There is no go reason why I continue to work at my current job

ToMo = #1 X 10 + #2 X 5 + #3 X 1.66 – #4 X 1.66 – #5 X 5 – #6 X10

ToMo is a diagnostic tool, not a report card. This is just a factor, not a score.

Four leadership styles

  1. Quid pro quo – giving rewards and punishments. Designed to be a meritocracy but produces high emotional pressure, economic pressure and inertia. This is the worst style in ToMo.
  2. Hands-off – only get involved when there is a problem. Designed to give the team space but this is in effective.
  3. Enthusiast – using direct and indirect motivation which ends up cancelling each other out.
  4. Fire starter – encouraging direct motivators and discouraging indirect.

Fire starters

  • Provides you with time, space and encouragement to experiment and learn
  • Makes it clear what it means to be performing well
  • Challenges you to solve problems yourself
  • Helps you see that your work is important and meaningful
  • Role models and expects you to live by positive, consistent values and a common sense of purpose
  • Puts the customer’s interest first
  • Actively links the work with your personal goals
  • Helps you to develop and focus your time on your strengths rather than your weaknesses
  • Provides you with more responsibility as your skills grow
  • Ensures targets and goals are fair and reasonable
  • Is fair, honest and transparent
  • Enables friendship at work
  • Ensures you are evaluated holistically
  • Makes it easy to get things done and ensures you don’t waste effort

Tactical vs adaptive growth

Increase the number of customers buying two of our products by 5%Find three new ways to describe how two of our products create value together
Reduce operating costs within this unit from 80% of revenue to 75%Find three new ways to make our process less complicated
Increase customer satisfaction from 75% to 80%Find four new ways to proactively address customer complaints on the first call

Ask in huddles:

  • What did we learn this week?
  • How did we progress against our purpose this week?
  • What do we need to learn next week?

Behavioural code

  1. How do we expect people to solve problems?
  2. How should people prioritise competing objectives?
  3. How should people deal with issues and decisions that fall in the “grey area”?
  4. How do you expect your leaders to lead and motivate?
  5. What symbols, practices or rituals are sacred?

Job design

  • Impact
    • Does the role allow you to see enough of the end-to-end experience to enable you to fully connect cause and effect for VUCA and your own adaptive performance?
  • Inspiration
    • Does the role give you ways to source new ideas and be inspired by different ways of doing the work?
  • Prioritisation and planning
    • Does your job give you enough insight to figure out which ideas should be tried quickly (hares), versus which should be driven through consensus (tortoises)?
  • Performing
    • Does the role clearly delineate where tactical performance is required and where adaptive performance is required?
    • Is the zone of adaptive performance (the playground) designed to solve for the VUCA of the role?
  • Reflection
    • Does the role give you time to reflect?
    • Does the role give you clarity into your performance and impact?

Manifesto for the fire watchers

  • What we do
    • We own the adaptive performance of our organisation
    • We increase adaptive performance by building cultures that inspire total motivation
  • How we do it
    • We own or influence the aspects of our culture that affect total motivation
    • We continuously iterate our culture through routine measurement and experimentation
    • We work in monthly performance cycles with two weeks of integrated design and two weeks of execution
    • We constantly study how mindset and motivation drive performance
    • We develop new knowledge and contribution to our craft
    • We organise ourselves to maximise our own adaptive performance and total motivation
  • How we choose
    • We prioritise creation integrated and consistent culture even if the design takes longer to create
    • We prioritise creating sustainable cultures versus cultures that require constant oversight
    • We prioritise fast execution provided we learn from mistakes
    • We prioritise learning over knowing
    • We prioritise grass roots change over big branded change programmes

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